How to manage and share literature on academic platforms?

Effective management and sharing of academic literature is feasible and essential for collaborative research using dedicated digital platforms and tools. These platforms centralize access and foster scholarly communication. Key principles include systematic organization, controlled sharing respecting copyright, and leveraging platform capabilities. Utilize reference management software (e.g., Zotero, Mendeley, EndNote) to organize PDFs, annotate documents, and generate bibliographies. Select collaborative platforms (like institutional repositories, Zotero Groups, Mendeley Groups, or cloud storage with permissions) suitable for the research team's needs, considering access control levels. Crucially, adhere strictly to copyright and licensing agreements; only share publications where permissions (e.g., open access licenses, publisher policies, institutional rights) allow open dissemination. Maintaining accurate metadata ensures discoverability. Implementation involves: 1) Upload publications/pdfs to the chosen platform or group library, 2) Assign consistent metadata tags or keywords, 3) Utilize unique identifiers like DOIs for sharing references, 4) Set appropriate access permissions for collaborators, and 5) Regularly update libraries with new findings. This workflow enhances team coordination, reduces duplication of effort, accelerates literature review processes, and promotes collective knowledge building within research groups or wider academic communities.